Making virtual meetings accessible: The benefits of live captioning

[vc_row][vc_column width=”2/3″][ultimate_heading main_heading=”Making Virtual Meetings Accessible: The Benefits of Live Captioning” heading_tag=”h1″ main_heading_color=”#090a0f” alignment=”left”][/ultimate_heading][vc_empty_space height=”45px”][/vc_column][vc_column width=”1/3″][ult_buttons btn_title=”Download PDF” btn_align=”ubtn-center” btn_size=”ubtn-block” btn_title_color=”#63656d” btn_bg_color=”rgba(9,10,15,0.01)” btn_bg_color_hover=”#63656d” btn_title_color_hover=”#ffffff” icon_size=”32″ btn_icon_pos=”ubtn-sep-icon-at-left” btn_border_style=”solid” btn_color_border=”#63656d” btn_color_border_hover=”#63656d” btn_border_size=”1″ btn_radius=”3″ btn_font_style=”font-weight:bold;” btn_font_size=”desktop:24px;”][/vc_column][/vc_row][vc_row][vc_column][vc_column_text css=”.vc_custom_1598308304524{padding-top: 20px !important;}”]Live captioning (an optional feature in Microsoft Office Teams) provides ‘real-time’ speech-to-text of the information being communicated. Live captioning aids learners in their comprehension, accuracy, engagement and retention of course material (Dallas, McCarthy & Long, 2016; Dello Stritto & Linder, 2017). Live Captioning not only benefits learners who are deaf or hearing impaired, or learners who are impacted by challenges with auditory & visual processing, verbal comprehension and/or focus and concentration – but all learners (Matheson, n.d.). When students are able to focus on and engage in information being presented, their understanding and retention of that information greatly increases (Dallas, McCarthy & Long, 2016; Dello Stritto & Linder, 2017). Live captioning may also provide a way for learners to overcome poor audio or allow for no audio if their learning environment is not conducive to a virtual meeting. [/vc_column_text][vc_empty_space height=”45px”][/vc_column][/vc_row][vc_row css=”.vc_custom_1593097798745{padding-right: 25px !important;padding-left: 25px !important;background-color: #eeeeee !important;}”][vc_column width=”1/4″][vc_column_text]

Difficulty: 1/5

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TIME

​1–2 minutes 

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Participants

​2+ 

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Core Competency Connection

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MATERIALS

Help Guide in Microsoft Office Teams 

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PREP

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Step.1

In Teams: In a Teams Virtual meeting, click on the three dots that appear on the menu control bar. From the menu that appears, click on “Turn on live captions (preview).” The setting takes a second to enable; you should see CC on the far–left side of the menu control bar, indicating that live captioning is enabled. Captions will appear at the bottom of the screen. [/vc_column_text][vc_empty_space height=”45px”][vc_row_inner][vc_column_inner][vc_column_text]

Step.2

Create a reminder for all virtual meeting participants to turn on live captioning at the beginning of the meeting. Post instructions on how to do this in a place all learners can access. [/vc_column_text][/vc_column_inner][/vc_row_inner][/vc_column][/vc_row][vc_row][vc_column][vc_empty_space height=”45px”][vc_separator][vc_empty_space height=”45px”][/vc_column][/vc_row][vc_row][vc_column width=”1/3″][ultimate_heading main_heading=”References” heading_tag=”h1″ main_heading_color=”#090a0f” alignment=”left”][/ultimate_heading][/vc_column][vc_column width=”2/3″][vc_column_text]Dallas, B. K., McCarthy, A. K., & Long, G. (2016). Examining the educational benefits of and attitudes toward closed captioning among undergraduate students. Journal of the Scholarship of Teaching & Learning, 16(2), 56–65. https://doi-org.lc.idm.oclc.org/10.14434/josotl.v16i2.19267  

Dello Stritto, M.E., & Linder, K. (2017). A rising tide: How closed captions can benefit all students. Educause. https://er.educause.edu/articles/2017/8/a-rising-tide-how-closed-captions-can-benefit-all-students  

Matheson, G. (n.d.). 5 benefits of live captioning at university. AI Media. https://blog.ai-media.tv/blog/5-benefits-of-live-captioning-at-university 

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